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Warranty, Returns & Claims

This page provides transparent information about our policies regarding warranty, statutory warranty rights, and returns. The legally binding terms are exclusively defined by our General Terms and Conditions (GTC). The information below is provided for clarity and convenience only.

1. Scope of Application (B2B Only)
Our products and services are offered exclusively to entrepreneurs within the meaning of Section 14 of the German Civil Code (BGB), legal entities under public law, or special funds under public law. Sales to consumers (Section 13 BGB) do not take place. Consumer rights, in particular rights of withdrawal, do not apply.

2. Statutory Warranty (Defects Liability)
2.1 New Goods, Bulk Goods, Damaged Box (DB) and New Open Box (NOB)
For new goods, bulk goods (new goods without original packaging), damaged box goods (DB) and new open box goods (NOB), the statutory warranty period is:
  • 12 months from transfer of risk
The statutory warranty covers exclusively defects that already existed at the time of transfer of risk.

2.2 Refurbished, Renew and Used Goods
Goods described as refurbished or renew are used, inspected and technically reconditioned goods and do not correspond to the condition of new products.
  • Warranty period: 3 months from transfer of risk
  • Age-related or usage-related wear and tear does not constitute a defect
3. Obligation to Inspect and Notify Defects (Section 377 HGB)
The Buyer is obliged to inspect the goods immediately upon receipt.
  • Obvious defects must be reported without undue delay in text form
  • Hidden defects must be reported immediately after discovery
If proper notice of defects is not given, the goods shall be deemed approved and warranty claims shall be excluded.

4. Subsequent Performance
In the event of a justified defect, subsequent performance shall be carried out at our discretion by:
  • Repair
  • Replacement delivery
  • Issuance of a credit note against return of the defective goods
Further claims exist only within the scope of mandatory statutory provisions.

5. Warranty (Manufacturer’s Warranty)
If a product is covered by a manufacturer’s warranty, this constitutes a voluntary service provided exclusively by the manufacturer.
  • Scope, duration and handling of the warranty are governed solely by the manufacturer’s warranty conditions
  • The Buyer is obliged to contact the manufacturer or its authorized service partners first before asserting any claims against us
No independent warranty is granted by eaf computer service supplies GmbH unless expressly confirmed in writing.

6. Returns, RMA and Goodwill Policy
There is no statutory right of withdrawal in business-to-business transactions.
Returns are accepted exclusively:
  • as a gesture of goodwill
  • subject to prior written approval (RMA authorization)
  • following individual assessment
RMA Procedure
After approval of a return, the Buyer will receive an RMA form from us.
  • The RMA form must be fully completed and enclosed with the return shipment
  • Returns without a valid RMA or without the enclosed RMA form may be rejected or returned without processing
Packaging Requirements for Returns
  • Goods must be returned properly packed, transport-safe and sufficiently overpacked
  • Original product packaging alone does not constitute adequate shipping packaging
  • Transport damage caused by insufficient packaging shall be borne by the Buyer
Conditions for Goodwill Returns
  • Goods are unused and undamaged
  • Complete scope of delivery
  • Original packaging and resaleable condition
Costs and Fees
  • Return shipping costs are borne by the Buyer
  • A restocking fee of up to 25% of the net goods value may be charged
Individual agreements shall always take precedence.

7. Failed Deliveries and Buyer’s Responsibility
  1. If delivery cannot be completed due to incorrect address details, failure to accept delivery, non-collection or other circumstances attributable to the Buyer, the Buyer shall be deemed in default of acceptance.
  2. In such cases, we are entitled to charge the Buyer for any resulting additional costs (e.g. return transport, re-shipment, storage costs).
  3. The risk of accidental loss or deterioration of the goods shall pass to the Buyer upon occurrence of default of acceptance (Section 300 BGB).
8. Exclusions
In particular, warranty and return claims are excluded for:
  • Damage caused by improper use, installation or handling
  • Damage caused by external influences (e.g. overvoltage, liquids, fire)
  • Software, licenses and digitally provided content, unless expressly agreed otherwise
  • Customer-specific or special-order items
9. Contact / RMA Department
For all inquiries regarding warranty, returns and RMA matters, please contact our RMA department exclusively.
Please contact us via our central RMA portal:
Alternatively, you can also submit an RMA directly via the “Invoices” section for the respective order.
Warranty, Returns & Claims
This page provides clear information about our policies on warranty, guarantee and returns. Our General Terms and Conditions (GTC) are always authoritative and legally binding. The following information is provided for clarity and ease of understanding.

1. Scope of Application (B2B)
Our offer is directed exclusively at businesses within the meaning of Section 14 of the German Civil Code (BGB), legal entities under public law or special funds under public law. Sales to consumers (Section 13 BGB) do not take place. Consumer rights (e.g. right of withdrawal) are therefore not applicable.

2. Warranty (liability for material defects)
2.1 New goods
For new goods, bulk goods (new goods without original packaging), damaged box goods (DB) and new open box goods (NOB), the warranty period is:
  • 12 months from the transfer of risk
The warranty covers only material defects that were already present at the time of the transfer of risk.
2.2 Refurbished, Renew and second-hand goods
Goods designated as Refurbished or Renew are used, tested and technically reconditioned goods and do not correspond to the condition of new goods.
  • Warranty period: 3 months from the transfer of risk
  • Signs of wear and tear due to age and use do not constitute a material defect
3. Duty to inspect and give notice of defects (Section 377 HGB)
Obligation to inspect and give notice of defects (Section 377 HGB)
The buyer is obliged to inspect the goods immediately upon receipt.
  • Obvious defects must be reported in writing without delay
  • Hidden defects must be reported immediately upon discovery
If a proper notification of defects is not provided, the goods shall be deemed to have been accepted and warranty claims are excluded.

4. Rectification
In the event of a valid defect, rectification shall be carried out at our discretion by:
  • Repair
  • Replacement
Further claims exist only within the scope of mandatory statutory provisions.

5. Warranty (Manufacturer’s warranty)
Where a manufacturer’s warranty applies to a product, this constitutes a voluntary service provided by the respective manufacturer.
  • The scope, duration and administration of the warranty are governed exclusively by the manufacturer’s warranty terms
  • The buyer is obliged to contact the respective manufacturer or its authorised service partner in the first instance before asserting any claims against us
eaf computer service supplies GmbH does not provide its own warranty unless this has been expressly confirmed in writing.

6. Returns and goodwill policy
There is no statutory right of withdrawal in business-to-business transactions.
Returns of goods free from defects are accepted exclusively:
  • as a gesture of goodwill
  • subject to prior written approval (RMA authorisation)
  • following individual assessment
RMA procedure
Upon approval of a return, the buyer will receive an RMA form from us.
  • The RMA form must be completed in full and enclosed with the return
  • Returns without a valid RMA or without the RMA form enclosed may be refused or returned unprocessed
Packaging requirements for returns
The goods must be returned properly, securely packaged for transport and adequately repackaged
Original packaging alone does not constitute adequate transport packagingTransport damage resulting from inadequate packaging shall be borne by the buyer
Conditions for a goodwill return
  • Goods must be unused and undamaged
  • Complete set of items
  • In original packaging and in a condition suitable for resale
Costs and fees
  • In the event of a goodwill return, the buyer shall bear the return costs.
  • In the event of an approved return, we reserve the right to charge a restocking fee, the amount of which will be determined on a case-by-case basis. The buyer will receive a cost breakdown prior to returning the goods.
Individual agreements always take precedence.

7. Failed deliveries and default of acceptance
  1. If a delivery cannot be made due to incorrect address details, failure to accept, failure to collect or other circumstances for which the buyer is responsible, the buyer shall be in default of acceptance.
  2. In this case, we are entitled to charge the buyer for the additional costs incurred as a result (e.g. return transport, re-dispatch, storage costs).
  3. The risk of accidental loss or deterioration of the goods shall pass to the buyer upon the occurrence of default in acceptance (Section 300 of the German Civil Code (BGB)).
8. Exclusions
The following are specifically excluded from the warranty and return policy:
  • Damage caused by improper use or installation
  • Damage caused by external influences (e.g. power surges, liquids, fire)
  • Software, licences and digitally provided content, unless otherwise agreed
  • customer-specific special orders
9. Contact
For enquiries regarding warranty, guarantee, returns and RMA processes, please contact our RMA department exclusively.
Please use our central RMA form to get in touch.
Alternatively, you can also submit an RMA directly via the “Invoices” section for the respective order.
© Copyright 2026 Eaf Shop. All rights reserved.
Our offerings are intended exclusively for businesses and commercial entities with a VAT ID (B2B). All prices are listed in euros as wholesale prices, plus applicable VAT and shipping costs. Shipping from our warehouse in Goch, Germany. Our General Terms and Conditions of Sale and Delivery apply exclusively. Prices are subject to change and errors excepted. All offers are valid only while supplies last. Trademark Notice: All trademarks, logos, product images, and product details mentioned are the property of their respective rights holders and are used solely to identify the products offered.  There is no special relationship, authorization, or partnership with the manufacturers mentioned, unless expressly stated.

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© Copyright 2026 Eaf Shop. All rights reserved.
Our offerings are intended exclusively for businesses and commercial entities with a VAT ID (B2B). All prices are listed in euros as wholesale prices, plus applicable VAT and shipping costs. Shipping from our warehouse in Goch, Germany. Our General Terms and Conditions of Sale and Delivery apply exclusively. Prices are subject to change and errors excepted. All offers are valid only while supplies last. Trademark Notice: All trademarks, logos, product images, and product details mentioned are the property of their respective rights holders and are used solely to identify the products offered.  There is no special relationship, authorization, or partnership with the manufacturers mentioned, unless expressly stated.